What requirements must be satisfied in completing the I-9 Form?
The employee’s identity and employment eligibility. The employee must provide either one document from List A OR one document each for List B and List C. As is the case for anyone completing an I-9, you may not ask to see specific documents.

Who completes the I-9 process?
Either the hiring department or the Office of International Students and Scholars. A hiring unit can give the foreign national the option of having the I-9 completed at the Office of International Students and Scholars, but cannot refuse to complete an I-9 for a foreign national employee. I-9 forms for U.S. citizens and permanent residents must be completed by the department.

What should be done with the completed I-9 Form?
Once complete, the original I-9 should be sent to the Records Office. In addition you should enter the I-9 data into the HR system on the employment information screen (I-9 status and I-9 expiration date.)

When does the I-9 Form need to be updated?
Most foreign nationals will have an expiration date on the I-9 form. If an employee’s work authorization expires, the employee must extend the authorization and present you with a document that shows either an extension of the initial employment authorization or new work authorization. Only then can you re-verify his or her employment eligibility on the I-9 form by completing Section III. You must re-verify the I-9 form no later than the expiration date of the current I-9 form. If the employee cannot provide you with proof of current work authorization, you cannot continue to employ that person.